Privacy Notice

Who we are

EJ Ellisjones Limited is the controller for this website, registrations and EJP email lists. Registered office: The Courtyard, High Street, Ascot, Berkshire, SL5 7HP. Company number: 06010992. Privacy and complaints contact: hello@ejpedit.co.uk. Effective date: 1st November 2026. Mon Ami is a separate controller only if you choose its direct email option; its full legal name, address, contact and privacy notice must be displayed before that option is enabled.

Information we use

We collect the adult and school details described on the relevant form, verification and access records, marketing preferences, consent wording and version, timestamps, source form, essential security logs and any correspondence you send us. We do not ask for children’s personal details. If you send them by mistake, we will assess the message, restrict access and remove unnecessary information.

Why we use it

We use adult registration information to verify and fulfil your request for access and administer the service under the registration terms (UK GDPR Article 6(1)(b)). Where you register for a school, we use legitimate interests in administering its participation and dealing with its authorised contact (Article 6(1)(f)). We use legitimate interests for proportionate security, abuse prevention, support and minimal suppression records. We use consent for optional email marketing and the optional transfer to Mon Ami for its direct marketing (Article 6(1)(a)); withdrawing it does not affect earlier lawful use. We use legal obligation where applicable to legal compliance. Required fields are necessary to administer the relevant registration; without them we cannot complete it. Optional fields and marketing choices do not affect access.

Who receives information

Authorised staff and contracted hosting, email, media-access and support suppliers receive only what they need. We share with Mon Ami for its direct emails only. We may disclose information where lawfully required or necessary to establish or defend legal claims. We do not sell your registration details. We do not provide your details to John Lewis for its own marketing. We share with Mon Ami for its direct emails only if you select that named option. We may disclose information where lawfully required or necessary to establish or defend legal claims. We do not sell your registration details.

How long we keep information

Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected. At the end of the retention period, your data will either be deleted completely, or anonymised, so that it can be used in a non-identifiable way.

Your rights

Depending on the circumstances, you may ask for access, correction, deletion, restriction or portability of your information, or object to processing based on legitimate interests. You may object to direct marketing at any time and withdraw consent using the unsubscribe link or privacy contact. Each controller handles its own list; our preference centre will identify which choices it manages. We normally respond to rights requests within one month, subject to lawful extensions or adjustments. We do not use your information for decisions based solely on automated processing that have legal or similarly significant effects.

Questions and complaints

Contact hello@ejpedit.co.uk or write to The Courtyard, High Street, Ascot, Berkshire, SL5 7HP. We acknowledge data protection complaints within 30 days, investigate appropriately, keep you informed and provide the outcome without undue delay. You can also complain to the Information Commissioner’s Office at ico.org.uk/make-a-complaint. You do not have to give up that right by contacting us first.

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